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Every week brings new projects, emails, files, and job lists. How much of that is different from the job you’ve done before? Odds are, maybe not much. Many of our day-to-day tasks are variations on something we’ve done countless times before.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save another version of the template add, eliminate, or alter any data for that exceptional document, and you’ll have the new job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is how to use templates and to automatically generate documents from a template–so it’s possible to get your common tasks faster.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are less likely to leave out key information, too. By way of example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out the crucial clause about possessing the material as soon as you’ve paid for this.
Templates also guarantee consistency. You send investors or clients regular job updates. Using a template, you know the upgrade will have the exact same formatting, design, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t need a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. It’s easier to delete information than add it in, so err on the side of adding rather than too little.
Imagine you are developing a template of your own resume. You would want to list in-depth facts and that means you’ll have all the information you need to apply for any job.
You can always delete notes that are less-important later on, but you might forget it at the last 25, when it’s not from the template.
Some tools will automatically fill in these factors for you (more on this in a bit). But should you need to fill in the data on your own, include some text that’s obvious and easy to look for so you can locate text that has to be changed without a lot of effort.