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Each week brings task lists, emails, files, and new projects. Just how much of that is completely different from the job you’ve done? Odds are, maybe not much. Many of our tasks are variants on something we’ve done hundreds of times before.
Do not reinvent the wheel every single time you start something new. Use templates–standardized documents with text and formatting as starting point. Once you save another variant of the template add, eliminate, or change any info for that unique record, and you’ll have the job.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to use templates and the way to automatically create documents from a template–so you can get your tasks done quicker.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you are not as likely to leave out crucial information, also. For instance, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract every time) guarantees you won’t leave out that crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send regular job updates to investors or customers. With a template, you understand the upgrade will have the formatting, layout, and structure.
How to Create Great Templates
Not all templates are created equal–and some things don’t require a template. Listed below are a few tips to follow.
First, templates should be comprehensive. It is more easy to delete info than add it , so err on the side of adding rather than too little.
Imagine you’re creating a template of your own resume. You’d want to list in-depth facts so you’ll have all the information you want to apply for any job.
You always have the option to delete notes that are less-important on, but you might forget it in the last 25, if it is not from the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But should you need to fill in the information on your own, add some text that is easy and obvious to search for so you can find text that has to be altered without a lot of effort.