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Every week brings new projects, emails, files, and task lists. How much of that is different from the work you’ve done? Odds are, not much. A number of our daily tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something new. Use templates–standardized files as starting point. Once you save a separate variant of the template add, remove, or change any info for that record that is unique, and you’ll have the work completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s how to automatically generate documents from a template — and the way to use templates from your favorite apps –so it’s possible to get your tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you are less likely to leave out key info, also. By way of instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t depart out the crucial clause regarding possessing the content once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send regular project updates to investors or customers. With a template, you know the update will always have the same formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and some things do not require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding instead of too little, it’s more easy to delete info than add it .
Imagine you’re developing a template of your own resume. You’d want to list in-depth facts so you are going to have all the information you need to submit an application for any job.
You can delete notes on, but when it’s not in the template you might forget it.
Some applications will automatically fill in all these factors for you (more on that in a bit). But should you need to fill in the information on your own, add some text that’s easy and obvious to look for so it is possible to find.