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Each week brings new projects, emails, files, and job lists. How much of this is different from the job you’ve done before? Odds are, not much. A number of our tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel each time you start something new. Rather, use templates–standardized documents with text and formatting as starting point for work. As soon as you save a separate version of the template add, eliminate, or alter any data for that record that is unique, and you’ll have the new job completed in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to use templates from your favorite apps–and to create documents from a template–so you can get your ordinary tasks quicker.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the distinction between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re less likely to leave out crucial info, also. For example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t depart out that crucial clause about owning the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send clients or investors regular project updates. Using a template, you know the upgrade will constantly have the formatting, layout, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and a few things do not require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. So err on the side of including too rather than too little, it’s more easy to delete info than add it in.
Imagine you’re developing a template of your own resume. You would want to record in-depth details so you’ll have.
You can always delete notes later on, but you may forget it in the final 25, if it is not from the template.
Some tools will automatically fill in all these variables for you (more on that in a little ). But if you need to fill in the data by yourself, include some text that is simple and obvious to search for so you can find.