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Every week brings files, emails, new projects, and task lists. How much of that is different from the work you’ve done before? Odds are, maybe not much. A number of our tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel each single time you start something fresh. Rather, use templates–as starting point for new 17, standardized files. Once you save a variant of the template add, eliminate, or change any data for that record, and you are going to have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to use templates from your favorite programs –and to create documents from a template–so it’s possible to get your tasks quicker.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re not as likely to leave out crucial info, too. By way of example, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (rather than composing a new contract every time) ensures you won’t leave out the crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send regular job updates to customers or investors. With a template, you understand the update will have the formatting, layout, and standard arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things don’t require a template. Listed below are a few tips to follow.
First, templates should be comprehensive. It is simpler to delete information than add it , so err on the side of including rather than too little.
Imagine you’re developing a template of your own resume. You would want to record facts and that means you’ll have.
You can always delete notes later on, but if it is not in the template you might forget it.
Some applications will automatically fill in all these variables for you (more on this in a bit). But should you need to fill in the data on your own, include some text that is simple and obvious to look for so you can find text that needs to be altered without much effort.