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Each week brings task lists, emails, documents, and new projects. Just how much of this is completely different from the job you’ve done? Odds are, maybe not much. Many of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel each time you start something fresh. Use templates–standardized files with formatting and text as starting point. As soon as you save another version of the template, simply add, remove, or alter any info for that record, and you’ll have the new work.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s to automatically create documents from a template — and how to use templates in your favorite apps –so it’s possible to get your tasks done faster.
Templates take time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are less likely to leave out crucial information, too. By way of example, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t leave out the crucial clause regarding owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send investors or clients regular job updates. Using a template, you understand the update will have the exact same formatting, layout, and standard structure.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of adding rather than too little, it is easier to delete information than add it .
Imagine you’re developing a template of your resume. You would want to record in-depth details about your responsibilities and achievements, and that means you’ll have all the info you want to submit an application for any job.
You always have the option to delete notes that are less-important later on, but you may forget it in the final 25, when it’s not from the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But should you need to fill in the data by yourself, add some text that is simple and obvious to search for so it is possible to find.