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Each week brings task lists, emails, files, and new jobs. Just how much of that is completely different from the work you’ve done before? Odds are, not much. Many of our day-to-day tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something fresh. Rather, use templates–as starting point for work that is , standardized files with formatting and text. As soon as you save a separate variant of the template, simply add, remove, or change any info for that document, and you’ll have the work.

Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to use templates in your favorite programs –and how to create documents from a template–so you can get your tasks done quicker.

Programs take the time to build, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting something. It is the difference between retyping it, or copying and pasting some text.

That’s not the only benefit: Using a template means you’re less inclined to leave out crucial information, also. For instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (rather than writing a new contract each time) ensures you won’t leave out that crucial clause about owning the material once you’ve paid for it.

Templates additionally guarantee consistency. Perhaps you send regular job updates to investors or customers. With a template, you know the update will have the formatting, layout, and arrangement.

How to Create Fantastic Templates

Not all templates are created equal–and a few things do not need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of adding instead of too little, it’s more easy to delete info than add it .
Imagine you’re developing a template of your own resume. You would want to record details and that means you’ll have all the information you need to submit an application for almost any job.

You always have the option to delete notes that are less-important on, but you might forget it in the last 25, if it is not in the template.

Some applications will automatically fill in these variables for you (more on that in a bit). But should you have to fill in the information on your own, include some text that’s obvious and simple to look for so it is possible to find.