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Every week brings new jobs, emails, documents, and task lists. Just how much of this is completely different from the job you’ve done? Odds are, maybe not much. Many of our tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel each single time you start something fresh. Rather, use templates–as starting point for work that is new, standardized documents with formatting and text. Once you save another variant of the template add, remove, or alter any info for that exceptional document, and you are going to have the new work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to use templates and how to create documents from a template–so you can get your tasks done faster.
Programs take time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re less likely to leave out crucial information, too. By way of instance, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t leave out the crucial clause regarding possessing the content once you’ve paid for it.
Templates also guarantee consistency. Maybe you send regular project updates to customers or investors. With a template, you know the upgrade will have the exact same formatting, design, and standard structure.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It’s simpler to delete info than add it , so err on the side of including too rather than too little.
Imagine you’re developing a template of your own resume. You would want to record details about your responsibilities and achievements, and that means you’ll have all the information you need to apply for any job.
You can always delete notes later on, but you might forget it at the final edition when it is not in the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But should you have to fill in the data on your own, include some text that’s easy and obvious to search for so it is possible to find text that has to be altered without much work.