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Every week brings new projects, emails, documents, and job lists. How much of this is different from the work you have done? Odds are, not much. Many of our tasks are variations on something.
Don’t reinvent the wheel each time you start something new. Rather, use templates–as starting point for work that is new, standardized files with formatting and text. Once you save a variant of the template, just add, remove, or alter any data for that unique document, and you are going to have the job completed in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to use templates and how to automatically create documents from a template–so it’s possible to get your tasks done quicker.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are less likely to leave out key info, also. By way of example, if you need to send freelance writers a contributor arrangement, changing a standard contract template (rather than composing a new contract each time) ensures you won’t depart out that crucial clause about owning the content once you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send clients or investors regular project updates. Using a template, you know the upgrade will have the formatting, layout, and arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things don’t need a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including too rather than too small, it is more easy to delete info than add it .
Imagine you are developing a template of your resume. You would want to record facts about your responsibilities and accomplishments, and that means you are going to have all the information you want to apply for any job.
You can always delete less-important notes later on, but you might forget it at the last 25, when it’s not from the template.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the data on your own, add some text that’s easy and obvious to search for so you can locate text that needs to be changed without much work.