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Every week brings job lists, emails, documents, and new jobs. How much of this is totally different from the job you’ve done before? Odds are, not much. A number of our daily tasks are variations on something we have done countless times before.
Do not reinvent the wheel each single time you start something new. Use templates–standardized files with formatting and text as starting point for new work. Once you save a separate version of the template add, eliminate, or change any data for that unique record, and you are going to have the job done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is to automatically generate documents from a template — and how to use templates from your favorite programs –so you can get your common tasks done quicker.
Programs take the time to construct, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you’re less likely to leave out crucial info, also. For instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than writing a new contract each time) ensures you won’t depart out that crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular job updates. With a template, you know the update will always have the formatting, layout, and arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It is more easy to delete info than add it in, so err on the side of adding too instead of too small.
Imagine you are creating a template of your resume. You’d want to list details and that means you’ll have all the info you want to apply for almost any job.
You can delete less-important notes on, but you might forget it when it’s not in the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But should you have to fill in the data on your own, include some text that is easy and obvious to search for so it is possible to locate.