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Each week brings documents, emails, new projects, and task lists. How much of this is different from the work you have done? Odds are, maybe not much. A number of our day-to-day tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something new. Use templates–as starting point standardized documents with formatting and text. As soon as you save another version of the template, just add, eliminate, or alter any data for that unique document, and you are going to have the work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to generate documents from a template — and the way to use templates in your favorite programs –so you can get your tasks done quicker.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you’re less inclined to leave out key info, too. For example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out the crucial clause regarding owning the material once you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular project updates. With a template, you understand the upgrade will constantly have the same formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of including also rather than too little, it is more easy to delete information than add it .
Imagine you are developing a template of your own resume. You would want to record in-depth facts and that means you are going to have all the info you want to apply for almost any job.
You can delete less-important notes on, but you may forget it in the final 25, if it’s not from the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But should you need to fill in the data by yourself, add some text that is obvious and easy to search for so it is possible to find.