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Every week brings new projects, emails, documents, and task lists. Just how much of that is different from the work you have done before? Odds are, not much. Many of our tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something new. Instead, use templates–as starting point for work standardized files with formatting and text. Once you save a variant of the template add, eliminate, or change any data for that record that is unique, and you’ll have the work completed in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to use templates and the way to automatically generate documents from a template–so you can get your ordinary tasks faster.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are not as likely to leave out crucial info, too. For example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t depart out that crucial clause regarding possessing the material as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send clients or investors regular project updates. With a template, you know the update will have the formatting, design, and general arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and some things don’t require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it in, so err on the side of adding also rather than too small.
Imagine you are creating a template of your own resume. You would want to list facts about your duties and achievements, and that means you’ll have.
You can always delete less-important notes later on, but you may forget it if it is not in the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But if you have to fill in the data by yourself, include some text that’s obvious and easy to search for so you can locate.