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Every week brings documents, emails, new jobs, and task lists. Just how much of that is totally different from the job you’ve done before? Odds are, not much. Many of our tasks are variations on something we have done countless times before.
Don’t reinvent the wheel each single time you start something fresh. Use templates–standardized documents with formatting and text as starting point. Once you save another version of the template, just add, remove, or alter any info for that exceptional record, and you are going to have the new job completed in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is the way to use templates in your favorite apps–and to automatically generate documents from a template–so it’s possible to get your tasks done faster.
Programs take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the distinction between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you are less inclined to leave out crucial info, also. By way of instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the material once you’ve paid for this.
Templates also guarantee consistency. Perhaps you send investors or clients regular job updates. With a template, you know the upgrade will always have the formatting, layout, and standard arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and some things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including too instead of too little, it’s easier to delete info than add it in.
Imagine you’re developing a template of your resume. You would want to record details about your responsibilities and achievements, so you’ll have all the information you need to submit an application for any job.
You can always delete notes that are less-important in the future, but you might forget it at the last 25, when it is not in the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But if you need to fill in the data on your own, add some text that’s easy and obvious to look for so you can find text that has to be altered without a lot of effort.
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