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Every week brings new jobs, emails, files, and job lists. How much of that is totally different from the work you’ve done before? Odds are, maybe not much. Many of our tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something new. Instead, use templates–as starting point for 17, standardized files. As soon as you save a separate variant of the template, just add, eliminate, or alter any data for that record, and you are going to have the new job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is the way to use templates and to automatically create documents from a template–so it’s possible to get your ordinary tasks done faster.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you are not as inclined to leave out key information, too. For example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t depart out that crucial clause about possessing the content once you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular project updates to clients or investors. With a template, you know the upgrade will always have the same formatting, design, and standard arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things do not need a template. Listed below are a few tips to follow.
First, templates must be comprehensive. It is easier to delete info than add it in, so err on the side of including also rather than too small.
Imagine you’re developing a template of your resume. You’d want to record facts about your responsibilities and accomplishments, and that means you are going to have all the information you want to apply for almost any job.
You can delete less-important notes on, but if it’s not in the template you may forget it at the final version.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the information by yourself, add some text that is obvious and simple to look for so it is possible to locate.
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