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Each week brings new projects, emails, files, and task lists. Just how much of that is completely different from the work you’ve done before? Odds are, maybe not much. Many of our tasks are variations on something.
Do not reinvent the wheel each time you start something new. Use templates–standardized files as starting point for work. As soon as you save a version of the template add, eliminate, or change any info for that unique document, and you are going to have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is to create documents from a template — and how to use templates from your favorite apps –so you can get your tasks quicker.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are not as inclined to leave out key information, too. For example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out that crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send regular job updates to customers or investors. With a template, you know the update will have the exact same formatting, layout, and standard arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and some things do not require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it in, so err on the side of adding rather than too small.
Imagine you are developing a template of your own resume. You’d want to record in-depth details about your duties and accomplishments, so you are going to have all the information you want to submit an application for almost any job.
You can delete notes on, but you may forget it at the final 25, when it’s not from the template.
Some applications will automatically fill in these factors for you (more on that in a little ). But if you have to fill in the information on your own, include some text that’s easy and obvious to look for so it is possible to find.