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Every week brings files, emails, new jobs, and job lists. Just how much of this is totally different from the work you’ve done before? Odds are, maybe not much. A number of our daily tasks are variants on something.
Do not reinvent the wheel every time you start something new. Instead, use templates–as starting point for new 17, standardized files with formatting and text. Once you save another version of the template, just add, remove, or change any data for that unique document, and you are going to have the new job.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to use templates and to create documents from a template–so it’s possible to get your common tasks done quicker.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you’re not as inclined to leave out key information, also. For instance, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t leave out that crucial clause about possessing the material once you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to investors or customers. With a template, you understand the upgrade will always have the formatting, layout, and structure.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t require a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including also rather than too little, it’s more easy to delete information than add it in.
Imagine you’re creating a template of your own resume. You would want to list in-depth details so you are going to have all the info you need to apply for any job.
You always have the option to delete notes on, but you might forget it in the final 25, if it is not in the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But should you have to fill in the data by yourself, include some text that is easy and obvious to search for so you can find text that has to be altered without a lot of effort.
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