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Each week brings new jobs, emails, files, and task lists. How much of this is different from the work you’ve done before? Odds are, not much. A number of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something fresh. Instead, use templates–as starting point for work that is new, standardized files with formatting and text. As soon as you save another version of the template add, remove, or change any info for that unique record, and you’ll have the work done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is the way to use templates in your favorite apps–and to automatically create documents from a template–so you can get your ordinary tasks done quicker.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re less likely to leave out crucial info, also. For example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (instead of composing a new contract every time) guarantees you won’t depart out that crucial clause regarding possessing the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send customers or investors regular project updates. With a template, you know the upgrade will always have the exact same formatting, layout, and standard structure.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of adding instead of too little, it is more easy to delete information than add it in.
Imagine you’re creating a template of your own resume. You would want to list in-depth details and that means you’ll have all the information you want to apply for almost any job.
You can delete notes on, but you may forget it in the last 25, if it’s not in the template.
Some tools will automatically fill in these variables for you (more on this in a bit). But should you need to fill in the information on your own, add some text that is easy and obvious to search for so you can locate text that needs to be altered without much work.