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Each week brings task lists, emails, files, and new projects. How much of that is completely different from the work you’ve done before? Odds are, maybe not much. A number of our daily tasks are variants on something we’ve done countless times before.
Do not reinvent the wheel each time you start something fresh. Use templates–as starting point for work that is , standardized documents with formatting and text. Once you save a variant of the template add, remove, or change any info for that document that is unique, and you are going to have the new work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is the way to generate documents from a template — and the way to use templates in your favorite apps –so it’s possible to get your tasks done faster.
Templates take time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you are less inclined to leave out key information, also. For example, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out that crucial clause regarding owning the material once you’ve paid for this.
Templates also guarantee consistency. You send investors or clients regular job updates. With a template, you understand the upgrade will constantly have the same formatting, design, and structure.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things do not require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including instead of too small, it is more easy to delete information than add it in.
Imagine you are developing a template of your resume. You’d want to list in-depth details so you’ll have.
You can delete notes that are less-important on, but you may forget it at the last 25, when it is not from the template.
Some applications will automatically fill in all these factors for you (more on that in a little ). But if you need to fill in the information on your own, include some text that is easy and obvious to search for so you can find.
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