Administrative Assistant Job Description fice Sample from executive assistant job description resume , image source: samplebusinessresume.com
Every week brings job lists, emails, documents, and new jobs. Just how much of that is totally different from the work you have done before? Odds are, not much. Many of our tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel every time you start something fresh. Instead, use templates–standardized documents as starting point for work. As soon as you save a version of the template, simply add, remove, or change any info for that unique record, and you are going to have the work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here is how to use templates and to automatically create documents from a template–so it’s possible to get your common tasks done faster.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you’re not as likely to leave out crucial information, also. By way of example, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t depart out that crucial clause about possessing the content as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send regular project updates to investors or clients. With a template, you know the update will have the same formatting, layout, and general arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It’s more easy to delete information than add it , so err on the side of adding too instead of too little.
Imagine you are creating a template of your resume. You would want to record in-depth details about your duties and accomplishments, and that means you’ll have all the information you need to apply for any job.
You can always delete less-important notes on, but you may forget it in the last 25, if it’s not in the template.
Some tools will automatically fill in these factors for you (more on that in a little ). But should you need to fill in the information on your own, include some text that’s obvious and simple to search for so it is possible to find.