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Every week brings new projects, emails, documents, and task lists. How much of that is different from the work you have done? Odds are, not much. Many of our day-to-day tasks are variations on something.
Do not reinvent the wheel every single time you start something new. Rather, use templates–as starting point for 17, standardized documents with formatting and text. Once you save a variant of the template add, remove, or alter any data for that exceptional record, and you are going to have the new work done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here’s how to use templates from your favorite programs –and to automatically create documents from a template–so you can get your common tasks faster.
Templates take the time to construct, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the distinction between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are not as inclined to leave out crucial information, also. For instance, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract every time) guarantees you won’t depart out that crucial clause about owning the content once you’ve paid for it.
Templates also guarantee consistency. Maybe you send regular project updates. Using a template, you know the upgrade will have the same formatting, layout, and arrangement.
How to Create Great Templates
Not all templates are created equal–and some things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. It’s more easy to delete info than add it , so err on the side of adding too rather than too little.
Imagine you’re creating a template of your own resume. You would want to list in-depth facts so you’ll have all the information you need to apply for almost any job.
You always have the option to delete notes on, but if it is not from the template you might forget it.
Some applications will automatically fill in all these factors for you (more on this in a little ). But should you have to fill in the information on your own, include some text that’s obvious and simple to look for so you can find text that has to be changed without a lot of effort.