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Every week brings new projects, emails, files, and job lists. How much of this is totally different from the job you’ve done? Odds are, maybe not much. A number of our daily tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Use templates–standardized files with formatting and text as starting point. Once you save a separate version of the template, simply add, remove, or alter any data for that record that is unique, and you are going to have the new work done in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to create documents from a template — and how to use templates from your favorite programs –so it’s possible to get your tasks done quicker.
Programs take the time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting some thing. It is the distinction between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re not as likely to leave out key information, too. For example, if you want to send freelance authors a contributor arrangement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t leave out the crucial clause about possessing the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular job updates to customers or investors. With a template, you understand the update will constantly have the exact same formatting, design, and structure.
How to Produce Fantastic Templates
Not many templates are created equal–and some things do not require a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including instead of too small, it’s simpler to delete info than add it in.
Imagine you are developing a template of your resume. You would want to record facts about your responsibilities and accomplishments, and that means you’ll have all the info you want to apply for any job.
You always have the option to delete notes later on, but you might forget it in the last version when it’s not from the template.
Some tools will automatically fill in all these factors for you (more on this in a bit). But should you have to fill in the data by yourself, include some text that is obvious and simple to look for so it is possible to locate text that has to be changed without a lot of effort.