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Every week brings new projects, emails, documents, and job lists. How much of this is different from the job you have done? Odds are, not much. Many of our day-to-day tasks are variants on something.
Do not reinvent the wheel every single time you start something fresh. Instead, use templates–standardized files with formatting and text as starting point. As soon as you save a version of the template add, eliminate, or alter any data for that record that is unique, and you’ll have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s how to use templates in your favorite apps–and to automatically create documents from a template–so you can get your tasks faster.
Templates take the time to construct, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you are less likely to leave out key information, too. By way of instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send investors or customers regular project updates. Using a template, you understand the update will always have the same formatting, layout, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things do not require a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. It is easier to delete information than add it in, so err on the side of adding also rather than too little.
Imagine you’re creating a template of your own resume. You would want to record in-depth facts about your responsibilities and achievements, so you’ll have all the information you want to apply for almost any job.
You can delete less-important notes later on, but you might forget it at the final 25, if it is not in the template.
Some tools will automatically fill in all these factors for you (more on this in a bit). But if you have to fill in the data by yourself, add some text that’s obvious and easy to look for so it is possible to locate text that needs to be altered without much work.