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Each week brings task lists, emails, files, and new projects. How much of that is different from the work you have done? Odds are, not much. A number of our tasks are variations on something.
Don’t reinvent the wheel each single time you start something fresh. Use templates–as starting point for new 17, standardized documents with formatting and text. As soon as you save a variant of the template, just add, remove, or change any info for that record that is exceptional, and you are going to have the new work done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is the way to use templates and to automatically generate documents from a template–so it’s possible to get your tasks faster.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting some thing. It is the distinction between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you’re less inclined to leave out crucial information, too. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t depart out that crucial clause about possessing the material once you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular job updates. With a template, you know the update will constantly have the formatting, design, and standard arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things don’t need a template. Listed below are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of including too instead of too small, it’s easier to delete information than add it in.
Imagine you’re developing a template of your resume. You’d want to record facts about your duties and accomplishments, and that means you are going to have all the info you need to submit an application for any job.
You can always delete notes on, but you might forget it at the last 25, when it’s not in the template.
Some applications will automatically fill in all these factors for you (more on this in a bit). But if you need to fill in the data by yourself, include some text that is easy and obvious to search for so you can find text that has to be changed without a lot of work.
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