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Each week brings documents, emails, new projects, and task lists. Just how much of this is completely different from the job you have done? Odds are, not much. A number of our tasks are variants on something we’ve done countless times before.
Do not reinvent the wheel each single time you start something fresh. Instead, use templates–as starting point for 17, standardized documents with formatting and text. Once you save another variant of the template add, remove, or alter any info for that record that is exceptional, and you’ll have the new work.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to use templates in your favorite programs –and the way to generate documents from a template–so you can get your tasks done quicker.
Programs take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It is the distinction between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you are less likely to leave out crucial information, also. For example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t depart out that crucial clause regarding possessing the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send customers or investors regular project updates. With a template, you understand the upgrade will have the formatting, layout, and general structure.
How to Produce Great Templates
Not many templates are created equal–and some things do not need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including also rather than too little, it is easier to delete info than add it .
Imagine you are creating a template of your resume. You’d want to list facts so you’ll have.
You can always delete notes later on, but you may forget it when it is not in the template.
Some applications will automatically fill in these factors for you (more on this in a little ). But if you have to fill in the data by yourself, include some text that’s easy and obvious to look for so you can find.