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Each week brings files, emails, new jobs, and task lists. Just how much of this is different from the job you have done? Odds are, maybe not much. A number of our tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel every time you start something fresh. Instead, use templates–as starting point for work standardized files with formatting and text. Once you save a variant of the template add, remove, or change any info for that unique record, and you are going to have the job.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s how to use templates and to automatically create documents from a template–so it’s possible to get your ordinary tasks faster.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re less inclined to leave out key info, also. For example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) ensures you won’t depart out that crucial clause regarding possessing the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular job updates to customers or investors. With a template, you know the upgrade will have the exact same formatting, layout, and standard arrangement.
How to Produce Great Templates
Not all templates are created equal–and some things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including also instead of too small, it’s more easy to delete info than add it in.
Imagine you are developing a template of your own resume. You’d want to record in-depth details about your duties and accomplishments, and that means you are going to have all the info you want to apply for any job.
You can delete less-important notes on, but you might forget it at the final 25, if it is not from the template.
Some applications will automatically fill in these factors for you (more on that in a bit). But if you have to fill in the data on your own, add some text that’s simple and obvious to search for so you can locate text that needs to be altered without much effort.
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