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Each week brings new projects, emails, files, and task lists. Just how much of that is completely different from the job you have done? Odds are, not much. Many of our day-to-day tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel every time you start something new. Instead, use templates–as starting point for work standardized files with formatting and text. Once you save another version of the template, simply add, remove, or alter any info for that unique document, and you’ll have the work completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is the way to use templates and how to generate documents from a template–so it’s possible to get your tasks done quicker.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It’s the distinction between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you’re not as inclined to leave out crucial info, also. By way of example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to investors or clients. With a template, you know the update will constantly have the formatting, design, and standard structure.
How to Create Great Templates
Not many templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including rather than too little, it’s simpler to delete info than add it in.
Imagine you are creating a template of your resume. You would want to record in-depth details and that means you’ll have.
You always have the option to delete notes on, but you might forget it in the final 25, if it is not from the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But if you need to fill in the data on your own, add some text that’s easy and obvious to search for so it is possible to find text that has to be altered without a lot of work.