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Each week brings documents, emails, new jobs, and job lists. Just how much of this is different from the work you’ve done before? Odds are, maybe not much. A number of our day-to-day tasks are variants on something we have done countless times before.
Do not reinvent the wheel each single time you start something new. Rather, use templates–as starting point for 17, standardized documents with text and formatting. As soon as you save a variant of the template add, remove, or alter any info for that record that is unique, and you are going to have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s how to use templates in your favorite programs –and the way to automatically create documents from a template–so you can get your common tasks done faster.
Programs take the time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re less inclined to leave out crucial information, too. For example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out the crucial clause about possessing the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send investors or clients regular job updates. With a template, you understand the upgrade will have the exact same formatting, layout, and standard arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. So err on the side of including instead of too small, it’s easier to delete info than add it .
Imagine you are developing a template of your resume. You would want to list facts about your responsibilities and accomplishments, and that means you are going to have all the information you need to submit an application for almost any job.
You can delete notes that are less-important in the future, but you may forget it in the final 25, when it is not in the template.
Some applications will automatically fill in all these factors for you (more on this in a little ). But if you have to fill in the data on your own, include some text that is obvious and simple to search for so it is possible to find text that needs to be changed without a lot of work.