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Each week brings new jobs, emails, files, and job lists. How much of that is different from the job you have done? Odds are, not much. Many of our day-to-day tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel every time you start something fresh. Rather, use templates–as starting point for work that is , standardized documents with formatting and text. Once you save a separate variant of the template add, remove, or change any data for that document that is exceptional, and you’ll have the work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates and how to automatically create documents from a template–so it’s possible to get your tasks quicker.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting some thing. It is the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you’re not as inclined to leave out key information, also. By way of example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract every time) ensures you won’t leave out the crucial clause regarding owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send investors or customers regular project updates. With a template, you understand the upgrade will have the exact same formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and some things do not require a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. It is simpler to delete information than add it in, so err on the side of including rather than too little.
Imagine you are creating a template of your own resume. You’d want to record in-depth facts about your duties and achievements, and that means you’ll have.
You can always delete less-important notes on, but you may forget it if it’s not in the template.
Some tools will automatically fill in all these factors for you (more on this in a little ). But should you have to fill in the data by yourself, add some text that’s obvious and simple to look for so you can find.