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Every week brings files, emails, new jobs, and task lists. How much of this is different from the work you have done? Odds are, not much. A number of our daily tasks are variations on something.
Do not reinvent the wheel every time you start something new. Instead, use templates–standardized documents as starting point for new work. Once you save a separate version of the template add, remove, or change any data for that document that is unique, and you are going to have the new work done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to generate documents from a template — and how to use templates in your favorite programs –so you can get your tasks done quicker.
Templates take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you’re not as inclined to leave out crucial info, also. By way of example, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t depart out the crucial clause about possessing the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send regular job updates to clients or investors. Using a template, you know the upgrade will always have the formatting, layout, and general structure.
How to Produce Great Templates
Not all templates are created equal–and some things don’t need a template. Listed below are a few tips to follow.
First, templates must be comprehensive. It’s simpler to delete information than add it in, so err on the side of including too instead of too little.
Imagine you are developing a template of your resume. You would want to record details so you’ll have.
You can always delete less-important notes on, but if it is not in the template you might forget it.
Some tools will automatically fill in these variables for you (more on this in a bit). But if you have to fill in the data by yourself, add some text that is simple and obvious to look for so it is possible to find text that has to be altered without a lot of work.