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Each week brings new projects, emails, documents, and task lists. How much of that is completely different from the job you’ve done? Odds are, maybe not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each time you start something new. Instead, use templates–as starting point for 17, standardized files with formatting and text. Once you save another version of the template add, remove, or alter any data for that unique document, and you are going to have the work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates from your favorite apps–and the way to generate documents from a template–so it’s possible to get your tasks done faster.
Programs take the time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re not as likely to leave out crucial information, also. By way of instance, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out the crucial clause regarding possessing the material once you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates. Using a template, you understand the update will always have the formatting, design, and standard arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and a few things do not need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It’s easier to delete info than add it in, so err on the side of including instead of too little.
Imagine you are developing a template of your own resume. You’d want to record in-depth details about your responsibilities and accomplishments, and that means you’ll have all the info you want to submit an application for any job.
You can always delete notes later on, but you might forget it when it is not in the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But if you have to fill in the data on your own, add some text that’s obvious and simple to look for so you can locate.