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Every week brings new projects, emails, files, and task lists. Just how much of that is completely different from the work you have done before? Odds are, not much. Many of our daily tasks are variations on something.
Don’t reinvent the wheel each time you start something new. Instead, use templates–as starting point standardized documents with formatting and text. Once you save another version of the template add, eliminate, or change any info for that record, and you’ll have the new job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to automatically generate documents from a template — and the way to use templates from your favorite apps –so it’s possible to get your ordinary tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are less likely to leave out crucial info, also. For instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t depart out that crucial clause about owning the material once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send regular project updates to clients or investors. With a template, you understand the update will constantly have the formatting, layout, and structure.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. It’s more easy to delete information than add it in, so err on the side of including instead of too small.
Imagine you’re developing a template of your resume. You would want to record in-depth facts about your responsibilities and achievements, and that means you are going to have all the info you want to submit an application for almost any job.
You always have the option to delete less-important notes on, but you might forget it in the final 25, if it is not from the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But if you need to fill in the data on your own, add some text that’s obvious and simple to search for so it is possible to locate text that has to be altered without a lot of work.