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Every week brings job lists, emails, documents, and new jobs. How much of this is different from the work you’ve done? Odds are, not much. Many of our daily tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel each time you start something fresh. Use templates–as starting point standardized files with formatting and text. As soon as you save a separate version of the template, simply add, remove, or change any info for that record, and you are going to have the new work done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates from your favorite programs –and how to generate documents from a template–so you can get your ordinary tasks faster.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you’re not as inclined to leave out key information, also. By way of instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t leave out that crucial clause about owning the content once you’ve paid for it.
Templates also guarantee consistency. Maybe you send investors or customers regular job updates. With a template, you understand the update will always have the formatting, layout, and general arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and a few things do not require a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. It is more easy to delete information than add it in, so err on the side of including instead of too little.
Imagine you’re creating a template of your resume. You’d want to list in-depth facts about your responsibilities and accomplishments, so you’ll have all the info you need to submit an application for any job.
You can always delete notes that are less-important later on, but you may forget it at the last 25, if it is not from the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But should you have to fill in the information by yourself, include some text that is obvious and simple to look for so it is possible to find.