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Each week brings task lists, emails, documents, and new projects. Just how much of that is completely different from the work you’ve done? Odds are, not much. Many of our tasks are variations on something.
Do not reinvent the wheel each time you start something fresh. Instead, use templates–as starting point for work that is new, standardized files with formatting and text. As soon as you save a separate version of the template, just add, eliminate, or alter any data for that record that is exceptional, and you’ll have the new work.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to use templates in your favorite apps–and to automatically generate documents from a template–so you can get your ordinary tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you’re not as inclined to leave out crucial info, too. For example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out the crucial clause regarding owning the material once you’ve paid for this.
Templates additionally guarantee consistency. You send regular job updates to investors or customers. With a template, you understand the upgrade will constantly have the formatting, layout, and general arrangement.
How to Create Great Templates
Not many templates are created equal–and some things don’t need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including too instead of too little, it is more easy to delete information than add it in.
Imagine you are creating a template of your resume. You would want to record in-depth facts so you’ll have all the info you need to apply for almost any job.
You always have the option to delete notes on, but you may forget it in the final 25, when it is not from the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But should you need to fill in the information on your own, include some text that’s obvious and simple to look for so it is possible to find.
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