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Every week brings new projects, emails, documents, and job lists. Just how much of this is completely different from the job you’ve done? Odds are, maybe not much. A number of our tasks are variations on something we have done countless times before.
Don’t reinvent the wheel each single time you start something fresh. Rather, use templates–standardized documents with formatting and text as starting point. Once you save a variant of the template add, remove, or alter any info for that document that is exceptional, and you’ll have the work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is the way to automatically generate documents from a template — and the way to use templates from your favorite apps –so you can get your ordinary tasks done faster.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re not as likely to leave out key information, also. For example, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t depart out that crucial clause about owning the content once you’ve paid for this.
Templates additionally guarantee consistency. Maybe you send regular project updates to investors or clients. With a template, you understand the update will constantly have the same formatting, layout, and structure.
How to Produce Great Templates
Not many templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of adding rather than too little, it is more easy to delete information than add it in.
Imagine you’re creating a template of your resume. You would want to record in-depth details and that means you are going to have all the info you want to apply for almost any job.
You can always delete notes on, but if it’s not from the template you might forget it in the final version.
Some applications will automatically fill in these variables for you (more on that in a little ). But if you have to fill in the data on your own, include some text that’s obvious and simple to look for so you can find.