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Each week brings new projects, emails, documents, and job lists. How much of that is different from the job you’ve done before? Odds are, maybe not much. Many of our daily tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel each single time you start something fresh. Use templates–as starting point for work that is , standardized files with formatting and text. As soon as you save a variant of the template, simply add, eliminate, or change any data for that document, and you are going to have the new job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to generate documents from a template — and how to use templates in your favorite programs –so you can get your tasks done faster.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you are not as inclined to leave out crucial info, also. For instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract every time) guarantees you won’t depart out the crucial clause about owning the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send customers or investors regular project updates. Using a template, you know the upgrade will always have the same formatting, design, and standard structure.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things do not need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including also rather than too small, it is easier to delete info than add it in.
Imagine you’re creating a template of your own resume. You’d want to list in-depth details about your responsibilities and accomplishments, and that means you are going to have all the info you need to apply for any job.
You always have the option to delete notes later on, but you may forget it when it is not from the template.
Some applications will automatically fill in all these factors for you (more on this in a bit). But if you need to fill in the information by yourself, add some text that’s simple and obvious to look for so it is possible to locate text that needs to be changed without much work.