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Each week brings new projects, emails, files, and task lists. Just how much of that is different from the work you have done before? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel every time you start something fresh. Instead, use templates–as starting point for 17, standardized files with formatting and text. Once you save a version of the template add, eliminate, or alter any data for that record that is unique, and you are going to have the work completed in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to automatically generate documents from a template — and the way to use templates in your favorite programs –so you can get your tasks done quicker.
Programs take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you are not as inclined to leave out crucial info, too. For example, if you want to send freelance authors a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t depart out that crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to investors or clients. With a template, you understand the update will have the exact same formatting, layout, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things do not require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including also rather than too little, it is easier to delete information than add it .
Imagine you are developing a template of your own resume. You would want to list in-depth facts about your duties and accomplishments, so you’ll have.
You always have the option to delete notes later on, but you may forget it when it is not from the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But should you have to fill in the data by yourself, include some text that is simple and obvious to search for so you can locate text that has to be altered without much work.