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Each week brings task lists, emails, documents, and new projects. How much of that is totally different from the job you have done? Odds are, not much. A number of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel each single time you start something new. Use templates–as starting point standardized files with formatting and text. As soon as you save a version of the template, just add, remove, or alter any data for that record that is unique, and you are going to have the work completed in a fraction of the time.

Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to use templates from your favorite programs –and the way to automatically create documents from a template–so you can get your tasks done quicker.

Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something. It is the difference between retyping it, or copying and pasting some text.

That’s only one benefit: Using a template means you are not as inclined to leave out crucial info, also. For instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract every time) guarantees you won’t depart out that crucial clause regarding owning the content once you’ve paid for this.

Templates also guarantee consistency. Perhaps you send clients or investors regular job updates. With a template, you understand the upgrade will always have the formatting, layout, and structure.

How to Produce Great Templates

Not many templates are created equal–and some things don’t require a template. Here are a few tips to follow.
First, templates should be comprehensive. It’s simpler to delete info than add it , so err on the side of including also instead of too small.
Imagine you’re creating a template of your own resume. You would want to record in-depth facts about your duties and achievements, and that means you’ll have.

You can delete less-important notes on, but if it’s not from the template you might forget it at the last edition.

Some applications will automatically fill in all these variables for you (more on this in a little ). But if you have to fill in the data on your own, include some text that’s obvious and easy to look for so you can locate.