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Every week brings new jobs, emails, documents, and task lists. Just how much of this is different from the job you’ve done? Odds are, not much. Many of our daily tasks are variations on something.
Don’t reinvent the wheel each time you start something new. Instead, use templates–as starting point for work that is , standardized files with formatting and text. Once you save another version of the template, simply add, remove, or alter any data for that record, and you’ll have the new job done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is the way to generate documents from a template — and how to use templates from your favorite apps –so it’s possible to get your ordinary tasks faster.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something. It is the distinction between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re not as likely to leave out key info, too. For example, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t leave out the crucial clause regarding possessing the content as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates to investors or customers. Using a template, you know the update will have the formatting, layout, and general structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not need a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of adding rather than too little, it’s more easy to delete info than add it .
Imagine you are developing a template of your resume. You’d want to list in-depth facts about your duties and accomplishments, and that means you’ll have.
You can delete notes that are less-important in the future, but you may forget it in the last 25, when it is not in the template.
Some tools will automatically fill in these variables for you (more on that in a bit). But if you need to fill in the data by yourself, add some text that is obvious and simple to search for so you can locate text that has to be changed without much effort.