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Each week brings documents, emails, new projects, and task lists. Just how much of this is completely different from the work you’ve done before? Odds are, maybe not much. Many of our daily tasks are variations on something we have done countless times before.
Don’t reinvent the wheel every time you start something fresh. Instead, use templates–as starting point for 17, standardized documents. Once you save a version of the template add, remove, or alter any info for that record that is unique, and you’ll have the new job completed in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is to create documents from a template — and how to use templates in your favorite programs –so you can get your tasks quicker.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re not as likely to leave out key info, too. For instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out the crucial clause about owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to clients or investors. With a template, you understand the update will have the formatting, design, and arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Listed below are a few tips to follow.
First, templates should be comprehensive. It is more easy to delete info than add it in, so err on the side of including instead of too small.
Imagine you are creating a template of your own resume. You’d want to record facts about your duties and achievements, so you are going to have.
You always have the option to delete notes on, but if it’s not in the template you may forget it.
Some applications will automatically fill in all these variables for you (more on this in a little ). But if you need to fill in the information by yourself, add some text that is easy and obvious to search for so you can find text that needs to be changed without much effort.
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