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Each week brings task lists, emails, documents, and new projects. How much of that is totally different from the work you’ve done before? Odds are, maybe not much. A number of our tasks are variants on something we’ve done hundreds of times before.
Do not reinvent the wheel every single time you start something new. Use templates–as starting point for work that is new, standardized documents with formatting and text. As soon as you save another variant of the template, just add, remove, or alter any info for that document, and you are going to have the job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s the way to use templates from your favorite apps–and to create documents from a template–so it’s possible to get your tasks done faster.
Templates take the time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you’re not as inclined to leave out key info, also. By way of instance, if you need to send freelance writers a contributor arrangement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t depart out the crucial clause about owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to customers or investors. Using a template, you know the update will have the formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates must be comprehensive. It is more easy to delete info than add it , so err on the side of including rather than too little.
Imagine you are creating a template of your resume. You’d want to list in-depth facts about your responsibilities and accomplishments, so you’ll have all the information you want to submit an application for any job.
You always have the option to delete notes later on, but if it’s not from the template you might forget it.
Some applications will automatically fill in these factors for you (more on this in a little ). But if you have to fill in the data on your own, include some text that is obvious and easy to search for so you can find text that needs to be altered without a lot of effort.