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Every week brings files, emails, new jobs, and job lists. Just how much of this is different from the job you have done before? Odds are, maybe not much. Many of our day-to-day tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel each single time you start something fresh. Use templates–standardized documents as starting point for work. Once you save a separate variant of the template add, remove, or alter any info for that document, and you’ll have the work done in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to use templates and to generate documents from a template–so you can get your tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing. It is the difference between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you’re less likely to leave out key information, also. For instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out that crucial clause regarding owning the material once you’ve paid for it.
Templates additionally guarantee consistency. You send clients or investors regular job updates. With a template, you know the upgrade will have the same formatting, layout, and arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and some things don’t require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including also rather than too small, it’s simpler to delete info than add it .
Imagine you’re creating a template of your resume. You would want to record in-depth details and that means you’ll have all the information you need to submit an application for almost any job.
You can always delete notes later on, but if it is not in the template you might forget it at the final edition.
Some applications will automatically fill in these variables for you (more on that in a bit). But if you have to fill in the data on your own, add some text that is obvious and easy to look for so it is possible to locate text that needs to be altered without a lot of effort.