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Each week brings task lists, emails, files, and new projects. How much of this is completely different from the job you have done? Odds are, not much. A number of our day-to-day tasks are variants on something.
Do not reinvent the wheel every time you start something fresh. Use templates–as starting point for work that is new, standardized documents with formatting and text. As soon as you save a variant of the template, just add, eliminate, or alter any data for that document, and you’ll have the work done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to use templates and how to automatically generate documents from a template–so you can get your tasks done quicker.
Templates take the time to build, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re less likely to leave out crucial info, also. By way of example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out that crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send customers or investors regular project updates. Using a template, you know the update will constantly have the formatting, design, and general arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things don’t need a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of including rather than too little, it’s more easy to delete information than add it .
Imagine you’re creating a template of your resume. You would want to record facts so you are going to have all the information you want to apply for any job.
You can always delete notes later on, but if it is not from the template you may forget it.
Some tools will automatically fill in these variables for you (more on this in a bit). But if you have to fill in the data by yourself, add some text that is obvious and simple to search for so it is possible to find text that has to be changed without a lot of effort.
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