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Every week brings task lists, emails, documents, and new projects. Just how much of that is different from the work you have done? Odds are, maybe not much. Many of our tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel each time you start something fresh. Rather, use templates–standardized files with formatting and text as starting point. As soon as you save a variant of the template, just add, remove, or change any info for that unique record, and you’ll have the job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s how to use templates and how to automatically create documents from a template–so it’s possible to get your common tasks faster.
Programs take the time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you are not as likely to leave out crucial information, too. By way of instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the material once you’ve paid for it.
Templates additionally guarantee consistency. You send regular project updates to investors or customers. Using a template, you understand the update will have the same formatting, layout, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and some things do not need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of including rather than too small, it is simpler to delete information than add it in.
Imagine you’re developing a template of your own resume. You’d want to list in-depth details so you’ll have all the information you want to submit an application for almost any job.
You can delete notes that are less-important on, but you may forget it at the last 25, when it is not from the template.
Some tools will automatically fill in these variables for you (more on this in a bit). But should you have to fill in the information on your own, add some text that is obvious and simple to look for so you can locate.