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Each week brings new projects, emails, documents, and task lists. How much of this is different from the work you’ve done? Odds are, not much. A number of our tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something new. Rather, use templates–standardized documents with formatting and text as starting point. Once you save a separate variant of the template, just add, remove, or alter any info for that document, and you’ll have the new job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s how to use templates and to generate documents from a template–so you can get your common tasks done quicker.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you are less likely to leave out crucial info, also. For instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t depart out the crucial clause about possessing the content once you’ve paid for it.
Templates also guarantee consistency. Maybe you send investors or clients regular project updates. Using a template, you understand the upgrade will have the formatting, design, and structure.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things do not need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding instead of too small, it’s simpler to delete information than add it .
Imagine you’re creating a template of your own resume. You would want to list details and that means you are going to have all the information you need to submit an application for any job.
You always have the option to delete notes later on, but you might forget it in the final version if it’s not from the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But if you need to fill in the data on your own, include some text that is obvious and easy to look for so you can locate text that needs to be changed without a lot of work.
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