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Each week brings task lists, emails, documents, and new jobs. How much of that is different from the job you have done before? Odds are, not much. Many of our tasks are variations on something.
Don’t reinvent the wheel every time you start something new. Use templates–as starting point for new 17, standardized files. Once you save a variant of the template, simply add, eliminate, or alter any info for that exceptional record, and you are going to have the work done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to use templates in your favorite programs –and to create documents from a template–so you can get your tasks done faster.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you are less likely to leave out crucial info, too. For instance, if you want to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out that crucial clause about owning the material once you’ve paid for it.
Templates additionally guarantee consistency. You send clients or investors regular project updates. Using a template, you know the upgrade will constantly have the exact same formatting, layout, and general structure.
How to Create Great Templates
Not all templates are created equal–and a few things don’t need a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. It’s easier to delete information than add it , so err on the side of including too instead of too little.
Imagine you’re creating a template of your own resume. You would want to record facts about your duties and accomplishments, and that means you are going to have all the information you need to apply for any job.
You can always delete less-important notes later on, but you may forget it at the last edition when it’s not from the template.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the information by yourself, add some text that is easy and obvious to search for so you can locate text that has to be changed without a lot of effort.