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Every week brings new jobs, emails, documents, and task lists. Just how much of this is different from the job you’ve done? Odds are, not much. Many of our day-to-day tasks are variants on something.
Do not reinvent the wheel every single time you start something fresh. Instead, use templates–standardized files with text and formatting as starting point. Once you save another version of the template add, remove, or change any info for that document, and you are going to have the work completed in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to automatically create documents from a template — and how to use templates from your favorite apps –so it’s possible to get your tasks faster.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It is the difference between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you’re not as likely to leave out key info, too. For example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out the crucial clause about owning the content once you’ve paid for this.
Templates additionally guarantee consistency. You send investors or clients regular job updates. Using a template, you know the update will have the exact same formatting, design, and general structure.
How to Create Great Templates
Not all templates are created equal–and some things do not need a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding also instead of too small, it is simpler to delete information than add it .
Imagine you are creating a template of your resume. You’d want to record in-depth facts and that means you’ll have all the info you need to apply for any job.
You can always delete notes on, but you might forget it at the last 25, when it’s not in the template.
Some applications will automatically fill in all these variables for you (more on that in a little ). But should you need to fill in the data on your own, add some text that’s obvious and easy to look for so it is possible to locate text that needs to be changed without a lot of effort.