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Each week brings task lists, emails, documents, and new jobs. How much of this is totally different from the job you have done? Odds are, maybe not much. Many of our day-to-day tasks are variations on something.
Do not reinvent the wheel each time you start something fresh. Use templates–as starting point for 17, standardized files with formatting and text. Once you save another version of the template, just add, eliminate, or alter any info for that document, and you are going to have the new work completed in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to create documents from a template — and the way to use templates from your favorite apps –so you can get your ordinary tasks done faster.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are less inclined to leave out crucial info, too. For example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) ensures you won’t depart out that crucial clause regarding owning the content once you’ve paid for it.
Templates also guarantee consistency. You send clients or investors regular project updates. With a template, you understand the upgrade will have the formatting, layout, and structure.
How to Create Great Templates
Not many templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it in, so err on the side of adding rather than too small.
Imagine you’re developing a template of your resume. You’d want to list facts about your responsibilities and achievements, so you are going to have.
You can delete notes that are less-important on, but you may forget it in the final 25, when it’s not from the template.
Some applications will automatically fill in these factors for you (more on that in a bit). But should you have to fill in the information on your own, include some text that’s simple and obvious to look for so you can find text that needs to be changed without much effort.