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Each week brings documents, emails, new jobs, and task lists. How much of this is completely different from the job you have done? Odds are, not much. Many of our day-to-day tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel every time you start something new. Instead, use templates–as starting point for work that is new, standardized files with formatting and text. Once you save another version of the template add, remove, or change any data for that record, and you are going to have the new work done in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to use templates and how to create documents from a template–so it’s possible to get your ordinary tasks done quicker.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you are not as likely to leave out crucial info, too. For example, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t leave out the crucial clause regarding possessing the material once you’ve paid for it.
Templates also guarantee consistency. You send regular project updates. Using a template, you understand the update will have the formatting, design, and structure.
How to Produce Great Templates
Not all templates are created equal–and a few things do not need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It’s more easy to delete information than add it , so err on the side of including instead of too little.
Imagine you’re developing a template of your resume. You’d want to record facts about your responsibilities and accomplishments, and that means you’ll have.
You always have the option to delete notes that are less-important later on, but you may forget it in the last 25, when it is not in the template.
Some applications will automatically fill in these factors for you (more on this in a little ). But should you need to fill in the information on your own, add some text that is obvious and simple to look for so you can find text that has to be changed without much effort.