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Every week brings job lists, emails, documents, and new projects. Just how much of this is completely different from the work you have done? Odds are, not much. A number of our day-to-day tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel every single time you start something fresh. Rather, use templates–standardized files as starting point for work. Once you save a version of the template add, remove, or alter any info for that record that is unique, and you are going to have the new work.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s how to use templates from your favorite apps–and to automatically create documents from a template–so you can get your ordinary tasks faster.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you’re not as likely to leave out key information, too. For example, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t depart out that crucial clause about possessing the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send customers or investors regular job updates. With a template, you know the update will constantly have the same formatting, layout, and standard arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things don’t need a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of including instead of too small, it’s simpler to delete info than add it .
Imagine you are creating a template of your own resume. You’d want to list details about your duties and achievements, and that means you’ll have all the information you want to apply for almost any job.
You can delete less-important notes later on, but you may forget it in the final version if it’s not from the template.
Some applications will automatically fill in all these variables for you (more on this in a little ). But if you have to fill in the data on your own, include some text that is obvious and simple to search for so you can locate text that needs to be altered without a lot of effort.
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