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Every week brings files, emails, new projects, and job lists. How much of this is completely different from the job you have done? Odds are, not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each single time you start something new. Rather, use templates–as starting point for new work standardized documents with formatting and text. Once you save another variant of the template add, remove, or alter any data for that exceptional record, and you are going to have the job done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s to create documents from a template — and the way to use templates in your favorite apps –so you can get your common tasks quicker.
Programs take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It is the distinction between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you are less inclined to leave out key info, too. For instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out that crucial clause regarding owning the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send clients or investors regular job updates. Using a template, you know the upgrade will always have the formatting, design, and arrangement.
How to Create Great Templates
Not all templates are created equal–and some things don’t need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of adding too rather than too little, it is easier to delete info than add it in.
Imagine you’re developing a template of your own resume. You would want to record in-depth facts about your responsibilities and accomplishments, and that means you’ll have.
You can delete notes later on, but when it’s not in the template you may forget it at the last version.
Some tools will automatically fill in all these variables for you (more on that in a bit). But if you need to fill in the data by yourself, add some text that’s simple and obvious to search for so you can locate text that needs to be altered without a lot of work.